Privacy Notice – WalkCreate Gallery

This notice refers to the Walking Publics/Walking Arts WalkCreate Gallery that you have expressed an interest in submitting to.

Information about the project:

Walking Publics/Walking Arts: walking wellbeing and community during COVID-19 is a research project funded by the Arts and Humanities Research Council exploring the potential of the arts to sustain, encourage and more equitably support walking during and recovering from a pandemic.

The project is led by Professor Dee Heddon at the University of Glasgow in collaboration with Professor Maggie O’Neill (University College Cork), Dr. Morag Rose (University of Liverpool), Clare Qualmann (University of East London) and Dr. Harry Wilson (University of Glasgow).

What is the WalkCreate Gallery?

As part of Walking Publics/Walking Arts we are collecting submissions of walking art to share in our gallery on the project website The gallery will showcase a range of artworks created during the COVID-19 pandemic that have used walking as a medium or creative tool.

Who is it for?

We hope that the gallery will become a useful resource for artists and researchers as well as members of the public with an interest in all forms of walking art and walking and creativity during the pandemic.

How will it work?

Once you have submitted your artwork to the gallery, the research team will review and proof your submission and check for any missing information. We may make minor edits to your text to align with the gallery style and formatting. If we make any major changes we will contact you in advance of publishing the content on our website. We aim to launch the gallery in Autumn 2021 and the website will stay live for an initial period of 10 years.

Intellectual Property

By submitting material, you are agreeing to let the Walking Publics/Walking Arts project post and share your content on our website. We may also use your images in project outputs (e.g. presentations, publications, reports). Copyright for all authored work remains with the creator and will be credited wherever it is used.

You remain at liberty to withdraw your artwork from the gallery at any time, in which case we will remove your artwork from the website and destroy all the data collected from you.

Your Personal Data

By personal data we mean your name, your URL and your email address.

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed for the WalkCreate Gallery, which is part of the research project Walking Publics/Walking Arts: walking, wellbeing and community during Covid-19. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

Providing a name will allow us to properly attribute to you the  artwork you choose to share with us for storage in our online gallery hosted on the project’s website.

The provision of your url will allow us to include this in the information we upload to the project’s gallery, allowing visitors to visit your personal website.

The provision of an email address is to allow us to contact you should we have any questions about the artwork you have submitted, or if we want to request an extension to the retention period beyond the initially agreed 10 years. Your email will not be included in our online gallery.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is Consent. In submitting to the online gallery, you will have given your consent and agreed to the processing of the data for this project on the terms included here.  

What we do with it and who we share it with

All personal data you submit will only be processed by members of the team attached to the project (Professor Deirdre Heddon, Professor Maggie O’Neill, Clare Qualmann, Dr Maggie Rose, Dr Harry Wilson, Ms Eleanor Capaldi). Personal data will be stored on the University of Glasgow’s OneDrive and secure central network, where it is automatically backed up the University of Glasgow. The research team will access OneDrive using their institutional passwords.

A backup of your artwork will be uploaded to the University of Glasgow’s secure data repository, where it will be safely stored for 10 years from the date of deposit (up to 31 December 2032).

How long do we keep it for?

Your data will be retained by the University of Glasgow for 10 years. After this time, if the research team wants to continue sharing the data, we will contact you for further consent. Where we are unable to secure consent, we will delete all of your data, including any artwork submitted.

What are your rights?

You can withdraw your consent to sharing your artwork from our gallery at any time, by contacting  the Principal Investigator, Professor Deirdre Heddon, at or the University of Glasgow’s College of Arts Research Office


If you wish to raise a complaint on how we have handled your personal data, you can contact the University of Glasgow’s Data Protection Officer who will investigate the matter.

Our Data Protection Officer can be contacted at

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)